Features
Construction management software built around how custom builders actually run jobs.
BuildTools brings budgets, schedules, selections, documents, communication, client approvals, and AI-assisted paperwork into one connected platform — so your team stops managing the same project in five different places.
Project DashboardUnder Construction
Project SettingsDays Elapsed
0
Days Remaining
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Open RFIs
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Punch Items
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Budget
$0
of $3.08M contract
Committed$2.34M
Invoiced$2.86M
Remaining$220K
Schedule
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Complete · on track
Open Tasks
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6 due this week
Team
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Members on project
Recent Activity
Last 48 hours
M. Reyes logged daily report2h ago
Change order CO-014 approved5h ago
RFI-022 awaiting architect1d ago
Tile selection submitted1d ago
Project Control
Know whether every job is on track without chasing updates.
Project Dashboard
See budget, schedule, approvals, tasks, photos, documents, and team activity for every active job in one place.
Owners and PMs need a single source of truth instead of chasing updates through email, spreadsheets, texts, and meetings.
See every project at a glance.Schedule & Gantt
Build and update project schedules with dependencies, milestones, critical path, and published views for clients and trade partners.
Schedule drift kills margin and trust. Builders need a real schedule that the field can understand and the office can maintain.
Keep the job moving.Tasks, Punch List & Workload
Assign tasks, track responsibilities, manage punch lists, and see where team capacity is getting tight.
The last 5% of a project can consume 30% of the headaches. Punch list accountability matters.
Make every loose end owned.Financial Control
Protect margin from the estimate to the final draw.
Budget & Job Costing
Track original budget, revised budget, committed cost, actual invoices, remaining balance, and projected margin by cost code.
The budget cannot be a static spreadsheet. It needs to move with POs, invoices, change orders, and field decisions.
Know where the job stands before the month-end meeting.Change Orders
Draft, price, approve, sign, and track change orders from one connected workflow.
Slow change orders are silent margin leaks. BuildTools helps turn field changes into approved scope before they become disputes.
Get changes approved while they are still fresh.Purchase Orders & Invoices
Issue POs, receive invoices, connect costs to budgets, and keep approvals tied to the right job and cost code.
Builders need clean commitments and clean actuals, not surprise invoices buried in someone's inbox.
Stop losing money between the estimate and accounting.Draws, WIP & Financial Reporting
Track owner billings, draw status, under/over-billing, work in progress, and project financial health.
Cash flow is oxygen. Builders need to know what has been earned, billed, collected, and left exposed.
Turn project progress into cash flow clarity.QuickBooks Integration
Sync project financials with QuickBooks so accounting and project management stay aligned.
Builders do not want to replace accounting. They want field operations and accounting to stop disagreeing.
Keep QuickBooks. Fix the gap around it.Client Experience
Give clients a premium, controlled view of their project.
Client Portal
Give homeowners a clean, controlled view of schedule milestones, approvals, photos, selections, documents, and project updates.
Clients ask fewer status questions when the portal already shows the answer.
Give clients visibility without giving them the whole back office.Selections & Allowances
Manage product choices, allowance tracking, client approvals, vendor details, pricing impacts, and selection deadlines.
Selections drive schedule, budget, and client satisfaction. They need to be connected to the job, not trapped in spreadsheets.
Turn selections into decisions, not delays.Proposals & Contracts
Create proposals, manage scope, route approvals, and move signed work into active project execution.
The handoff from sales to production is where details get lost. BuildTools keeps the promise connected to the job.
Carry the sale into production without retyping everything.Approvals & E-Signatures
Route change orders, proposals, contracts, selections, and owner decisions for approval and signature.
Approval delays create schedule delays. A builder needs a clean record of who approved what and when.
Make decisions official.Field & Document Management
Tools the field will actually use, with documents that stay current.
Documents, Plans & Specs
Store plans, specs, RFIs, contracts, photos, submittals, and project files with version history and sharing controls.
The field needs the current document, not the one somebody downloaded last month.
Put the right file in the right hands.Plan Markup, Drawings & Takeoff
View drawings, mark up PDFs, compare plan versions, and perform takeoff workflows inside the browser.
Plans are where scope decisions happen. Builders need drawing intelligence connected to the rest of the project.
Make the plan set actionable.Field Photos & Daily Reports
Capture jobsite photos, daily activity, notes, and progress records by project and date.
Photos protect builders, inform clients, and document progress without another field-report chore.
Document the job without slowing the field down.RFIs, Specifications & Notes
Track questions, answers, specs, clarifications, and project notes in the same system as the schedule and budget.
A decision buried in email is not project control. RFIs and specs need to be searchable and tied to the job.
Keep the answer with the work it affects.Team, Communication & Operations
The operational layer that runs the company, not just the job.
Messaging & Communication Logs
Keep project conversations, client updates, comments, and communication history connected to the right job.
When disputes happen, the builder needs the record. When work is moving fast, the team needs context.
Stop managing projects out of scattered inboxes.Bids, Vendors & Trade Partners
Manage bid packages, bidders, vendor information, trade categories, and subcontractor participation.
Builders need repeatable bid workflows without rebuilding every scope package from scratch.
Make bidding repeatable.Compliance & Vendor Documents
Track certificates, requirements, insurance documents, and vendor compliance status.
Missing COIs and expired documents create real risk. Compliance should be visible before someone steps on site.
Know who is cleared before they work.CRM, Leads & Pipeline
Track leads, clients, opportunities, proposals, and handoffs from preconstruction into active projects.
Custom builders need a simple pipeline that connects to production, not a generic sales CRM bolted onto operations.
Connect sales promises to project delivery.Reports, Metrics & Team Performance
View project health, financial performance, workload, activity, and operational trends across the company.
Owners need the business view, not just the project view.
Run the company with the same system that runs the job.AI-first layer
AI that drafts the paperwork and surfaces what needs attention.
AI Assistant for Construction Admin
Draft change orders, RFIs, scopes of work, client emails, summaries, and follow-up tasks from project context.
PMs spend too much time translating field reality into paperwork. AI should reduce admin without taking control away from the builder.
Let AI draft it. You stay in charge.AI Project Intelligence
Surface risk, exceptions, missing approvals, budget variance, stale items, and next actions across projects.
The best software does not just store data. It tells the builder what needs attention.
Find problems before they become expensive.The AI-first operating system for custom builders.
BuildTools is the AI-first operating system for custom builders and remodelers: budget control, schedule control, client decisions, field documentation, and project intelligence in one connected platform.