Construction Approval and E-Signature Software for Custom Builders and Remodelers
Approval delays create schedule delays. BuildTools routes change orders, proposals, contracts, selections, and owner decisions for approval and signature, with a clean record of every decision.
What it does
- Routes change orders, proposals, contracts, and selections for approval.
- Collects electronic signatures on documents and decisions.
- Tracks what is pending, approved, and overdue.
- Records who approved each item and when.
- Notifies the right party when their approval is needed.
- Keeps a defensible decision history on every project.
Why builders need it
Work stops while a builder waits for a yes. A change order sits unsigned, a selection is not confirmed, and the field cannot move. Chasing approvals by phone and email is slow, and worse, it leaves no record. When a client later says they never agreed, the builder has nothing.
Approvals are not paperwork, they are the moment a decision becomes official. Builders need every change order, proposal, and selection routed, signed, and timestamped, so the field can act and the company is protected if a dispute comes up.
How BuildTools handles it differently
- Approvals connect to the change order, proposal, or selection they belong to, not a separate signing tool.
- A signed approval updates the project, so an approved change order flows into the budget.
- Clients can review and sign through the client portal without seeing the back office.
- AI can help draft the item being sent for approval, so the builder spends less time on paperwork.
- Pending and overdue approvals surface in project intelligence before they stall a milestone.
Common workflows
- A PM sends a change order to the client and the field waits for the signature to proceed.
- A client reviews and e-signs a selection decision from the portal.
- A signed change order updates the project budget automatically.
- A builder filters overdue approvals to see what is holding up the schedule.
- A dispute is resolved by pulling the timestamped approval record.
Who it is for
Related BuildTools features
Frequently asked questions
What does approval and e-signature software do for builders?
It routes change orders, proposals, contracts, and selections for approval and electronic signature, and records who approved each item and when.
Can clients sign from the client portal?
Yes. Clients can review and e-sign change orders, selections, and contracts through the portal without seeing the rest of the back office.
What happens when an approval is signed?
A signed approval updates the project. An approved change order, for example, flows into the budget without re-entry.
How does this protect a builder in a dispute?
Every approval is timestamped with who signed it, so the builder has a defensible record if a client later disputes a change or decision.
How do I see approvals that are holding up work?
Pending and overdue approvals are tracked, and project intelligence surfaces ones that may be stalling a schedule milestone.
One connected platform for custom builders and remodelers.
BuildTools is the AI-first operating system for custom builders and remodelers: budget control, schedule control, client decisions, field documentation, and project intelligence in one connected platform.