Construction WIP Reporting Software for Custom Builders and Remodelers
Cash flow is oxygen. BuildTools tracks owner billings, draw status, under and over-billing, and work in progress so builders know what has been earned, billed, collected, and left exposed.
What it does
- Reports work in progress by job, showing cost incurred against revenue earned.
- Flags under-billing and over-billing so cash position is never a guess.
- Tracks draw requests and billing status against project completion.
- Rolls project financials into a company-wide WIP schedule for owners and CFOs.
- Shows projected margin and remaining exposure on every active job.
- Compares billed-to-date against cost-to-date and percent complete.
Why builders need it
Most builders find out they are under-billed when the bank account runs thin, not when the work happened. A spreadsheet WIP report is always a few weeks stale, and by the time the accountant assembles it, the cash gap is already real. Owners need to see earned versus billed in close to real time, not at a quarterly review.
Over-billing hides its own risk: the job looks healthy on paper while the builder is spending money that has not been earned yet. Without a connected WIP picture, a company can run several profitable-looking jobs straight into a cash crunch. Builders need one number they can trust before they sign the next draw or commit the next PO.
How BuildTools handles it differently
- WIP draws straight from live budget and job cost data, so cost-to-date is current, not re-keyed from accounting.
- Billing status connects to draw requests and owner invoices, so earned, billed, and collected stay reconciled.
- Percent complete pulls from the same budget and schedule the field already works against.
- AI surfaces jobs drifting into under-billing or margin erosion before they hit the month-end report.
- Company-level rollups give owners the business view without rebuilding a spreadsheet each month.
Common workflows
- A PM updates committed costs, and the WIP report reflects the new cost-to-date the same day.
- An owner reviews the company WIP schedule before a bank meeting and pulls each job-level detail.
- A builder spots an under-billed job and triggers a draw request before the next pay period.
- A controller reconciles billed-to-date against QuickBooks at month end without manual export.
- A PM checks projected margin on a job after a change order is approved.
Who it is for
Related BuildTools features
Frequently asked questions
What is a WIP report in construction?
A work-in-progress report compares the cost incurred on a job against the revenue earned and billed. It tells a builder whether each job is under-billed, over-billed, and on track for its projected margin.
How does BuildTools calculate percent complete?
Percent complete is based on cost-to-date against the current project budget. Because budget and job cost data live in the same system, the figure stays current instead of being estimated by hand.
Can BuildTools show under-billing and over-billing?
Yes. The WIP view flags jobs where billing is ahead of or behind earned revenue, so you can correct draw timing before it becomes a cash flow problem.
Does WIP reporting work with QuickBooks?
Yes. BuildTools manages the operational financial layer and keeps cost codes and invoices aligned with QuickBooks, so your WIP numbers and your accounting do not disagree.
Who uses WIP reporting at a building company?
Owners, controllers, and CFOs use it for the company cash flow picture. Project managers use the job-level view to watch margin and billing on the work they run.
One connected platform for custom builders and remodelers.
BuildTools is the AI-first operating system for custom builders and remodelers: budget control, schedule control, client decisions, field documentation, and project intelligence in one connected platform.