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How a Construction Project Management App Simplifies Your Day

Home builders and remodelers who use construction project management software deal with the same daily tasks and challenges as those who don’t, they just do it faster and more efficiently.

If you have a phone in your pocket or a tablet on the job site, but you don’t have residential project management software, you’re letting your most powerful time-saving asset collect dust.

Here are nine daily tasks that are made easier with home building software:

1. Retrieving data

If your data is all over the place (email, spreadsheets, notebook, the back of a napkin, your brain) just think of how much mental energy you’re spending each day to keeping it all straight. The goal of project management software for builders is to save time and energy by centralizing and organizing everything within one app. Accounting features including budgeting, billing, invoicing, and cash flow reporting are at hand. The same goes with bid management, scheduling, change orders, purchase orders, service requests, and more.

Instant access to information enables executives, sales reps, project managers, trades, and everyone else involved in the project to collaborate efficiently, get updates automatically, and get answers to questions without delay.

With real-time data, you can also provide accurate job costing. Your system includes standard set rates for your company’s services, with cost details that apply to each supervisor, production manager, and crew member. Job costing functions include managing schedules, generating purchase orders, creating invoices, and tracking expenses.

2. Managing projects, crew, and subs

Assigning tasks to your crew and subs during each stage of construction can be an incredibly time-consuming process, especially when you don’t have technology at your disposal. Project managers often struggle to keep track of schedules, dispatch work orders, assign tasks, adjust for new client requests, manage subs, and keep projects moving forward. Forget about managing multiple projects at the same time. Homebuilding software helps you manage all these tasks, so nothing falls through the cracks.

3. Communication and mobility

Builders often see half their day slip away while they’re busy on the phone or sending emails and texts. With homebuilding software, not only are your team, subcontractors, and clients all using the same system to communicate and move projects forward, but the software itself eliminates the need for most of your messages in the first place with things like shared task lists and automated progress reports. This eliminates redundant work, including multiple phone calls and emails to alert contributors with job status updates. Best of all, everyone’s can manage communications from any internet-connected device, including desktops, laptops, tablets, and smartphones.

4. Delegation and accountability

Construction project management software gives your team the peace of mind to ensure everything is getting done, even the little things that can be easily missed. As they say, “the devil is in the details” and nothing is truer for custom home builders and remodelers. Task lists are synchronized with the project schedule and developed into templates, creating action items for each project that can be recreated with a single click. Once a task is assigned via the app, you can check progress by looking at your phone rather than having to play phone tag to find out what you have to do and by when. You can even automate reminders to keep the task front-of-mind until it’s completed.

5. Budgets and schedules

Aside from the convenience of storing all of your data in one place, the real magic happens when all of that data is interconnected. When you enter a change order, for instance, the system will roll over all of the variables for you: your schedule will update, your budget forecast will take the new change into account, and notifications will be sent out to everyone affected.

6. Keeping clients informed and happy

Since your reputation relies on great client relations, a well-designed construction app gives your clients enough access to keep them happy and up to date without the need for frequent meetings. You clients get their own login credentials to browse updated data (only the data that you’ve chosen to give them access to) and project photos at any time. You can keep making progress while they check in on their own time.

7. Document and photo management

Construction apps centrally house all of the photos and files for your project and eliminate the work and expense of maintaining an antiquated filing system. But even with a paperless office, too many builders and project managers fumble around with sharing access to different systems like Dropbox, Drive, and email attachments. When it’s all in one place, documenting any piece of project information is quick, easy, and secure. You can store photos and documents indefinitely, with far greater storage capacity than any filing cabinet, and move on knowing that it is stored along with all the project data for quick access.

8. Progress reporting

Putting custom reports together can be a time-consuming process. You shouldn’t have to jump from Excel to your notebook to your email to a phone call just to gather the data you knew you would need at some point anyway. When using an app like BuildTools, you can set up report templates that automatically pull the right data, so when it comes time to send updates you just need to review, add your own notes if needed, and click send.

9. Change orders

Nobody likes a change order, but they are inevitable. They don’t have to be a headache, though. If your phone is in your pocket or your tablet is nearby, you are ready to take a change order in stride and move on. Construction project management software allows you to document the specifics of a change order, get the client’s signature on the change, send automatic updates to your team and subcontractors, update your schedule, and update your budget, all within the app.

What’s the next step?

Schedule a time for a walk-through of our software and get your questions answered one-on-one. We can help you determine if project management software is right for your company. Click below to find a time that works for you.


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Construction Project Management Software Gives You One Place for All Communication

During a build, effective communication is key. As a builder, you probably didn’t think sending emails, making phone calls, and following up with people would be a big part of your day. But as projects progress and you bring on new clients, the number of contacts you have grows, meaning more and more time is spent organizing schedules and relaying information.

Keeping a clear line of communication open can be a daunting task with multiple projects on the go, different subcontractors and trade partners, and several clients. Whether you’re staying on top of questions and suggestions from clients or sharing updates with your crew and subcontractors, there’s a lot of information to track and keep organized.

And you want to be organized. Imagine trying to find change order details you scribbled on a piece of paper and threw in your truck when it’s time to share those new selections with your team? Clear communication is one thing – keeping it organized and easy to access is another.

Here are three ways using BuildTools construction project management software can improve communication and avoid confusion on the job site:

Create a Single System of Reference

Stop spending your time sifting through your inbox and combing through notes you’ve jotted down here and there on your computer, in your notebook, and on post-its.

By implementing a construction project management system, you’ll have a central hub for all the communications you send and receive. They’re organized by project, so no more scouring your inbox for that one-off email that you just can’t find. Easily find short notes and long conversations alike and keep important attachments easily accessible.

Do you need to train subcontractors and clients on a new email system? Not with BuildTools! Integrating with Gmail and other email platforms, the people you email won’t have to do anything differently.

Use Technology to Your Advantage

Are all updates and changes that affect a project stored in a single tool? More likely than not, you’re used to making changes in one system and updating your team in another (or several others).

Say goodbye to juggling multiple tools for communication. In BuildTools, you can collect and log project notifications in one convenient app – no more switching back and forth. All your updates are at your fingertips and easily searchable in our unified inbox.

With BuildTools, once the update is logged, it can seamlessly send a notification to update relevant parties of the change. Take the guesswork out of your projects, and give your crew and subcontractors the right information, right away. You won’t need those to send endless emails, play phone tag, or send countless text message reminders.

Archive Your Information, Access It Any Time

Once you’ve gotten the information you need out of your emails, you may let them sit in your inbox, organize them, or delete them. But what happens if you need to refer to something you’ve deleted or “organized” so you can no longer find it?

With BuildTools, messages and attachments are all archived and organized by project. Whether you need to double-check the details of an update or get warranty work done for your clients, don’t spend time digging through your inbox. What used to take hours of phone tag to figure out can be done in seconds with a centralized inbox. Simply log in to the specific BuildTools project, select the element of the build you’d like to update, and send all the messages you need to, without ever leaving the app.

Staying organized saves you time, so projects get finished faster. Faster, easier workflows mean happier teams and clients, good news for your reputation, and more time to take on new business. So why not take back your most valuable resource – your time.

Learn more about how a construction management app can keep everyone in the loop and up to date. Our How to Improve Communication During Custom Projects gives you tips and best practices for communicating with your crew, clients, subcontractors, designers, and more.


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Are These 5 Things Holding You Back from Growing Your Residential Construction Business?

So, you know you need a construction project management software. Knowing you need one is different from biting the bullet and actually implementing one. Many custom builders and remodelers struggle to make the leap and invest in a construction project management tool. Does this sound familiar? Here are five common excuses for implementing construction software – and why they shouldn’t matter:

1. I Don’t Have Time

This is the number one pain point we hear from builders. We get it. We’re builders and we’ve been there. From late nights balancing books to frantic phone calls and flipping through paper records, it’s hard enough just to manage your daily workload and stay above water.

But it doesn’t have to be that way. A cloud-based construction management solution cloud-based technology can make your work more efficient and accurate. With your coffee in one hand, you can easily and immediately pull up the delivery schedule your subcontractor is asking for, the exact paint color from your client’s last change order, the contact info for your drywall guy, and any other information you may or may not have anticipated needing on-site that day.

You rely on your notebook but what if your notebook is the reason you’re behind? Take back control of your day with a construction project management app.

2. It’s Too Expensive

Sometimes, we hear from builders who want the benefits of a project management system but who are hesitant to put any money down. Think about it this way: if you’re spending all of your time on double entry for budgets, schedules, and change orders, that’s time―and money―down the drain.

You need an affordable solution that increases your efficiency and profitability without too high of an upfront cost. Some solutions offer multiple plans with different features or charge based on every project you start. You shouldn’t be punished for taking on more projects and growing your business.

That’s why a system with a flat fee like BuildTools often makes the most sense. You can get up to speed on the projects you’re working down and increase your capacity without worrying that your fees will go up too.

3. It’s Too Hard to Get Everyone Up to Speed

All builders have their own way of doing things, which is why this can be a real concern whenever you’re implementing a new process. You need a system that improves your efficiency, not one that takes up valuable time you need to be spending focused on your builds.

That’s why systems like BuildTools come with dedicated support staff, ready to respond to your needs. Our dedicated implementation team will ensure implementation goes as smoothly and quickly as possible so you can get up and running right away.

Don’t just take it from us, though. Check out our case studies to hear how builders successfully implemented BuildTools and took their business to the next level.

4. My Team Won’t Get On Board

Are your subcontractors skeptical of new technology? Not a problem. The best construction project management platforms allow you to send your subs project updates by email or text – whichever they prefer. Simply having a phone handy allows your subs to get the benefits of a powerful platform like BuildTools without time wasted learning yet another piece of technology.

5. If It’s Not Broken, Why Fix It?

People often think construction project management solutions are too much for them. If you’re overwhelmed or too busy with the work you already have, your processes aren’t working for you. It’s important to put the structure in place to help you grow effectively. So instead of putting people to work on tasks, you’re putting your technology to work to help you streamline processes and make information more accessible.

If you’re not looking for new ways to innovate, be more competitive, and win more clients, you can bet other builders and remodelers in your area are. Builders are already making the transition to construction project management software because they know it’s the key for staying competitive.

Isn’t it time to stop making excuses for not investing in a construction project management app and start looking for ways to build better?

Don’t wait. Start growing your business today with BuildTools. Learn more about finding the right construction management software for your business with our free buyer’s guide.


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You know you need a better construction project management system and you’ve decided that an app is your best option. But with so many solutions to choose from, which one is right for you?

It’s easy to get lost in the weeds. But at the end of the day, you need a solution that helps you do better work, faster.

At BuildTools, we’re dedicated to making our product the best it can be to help you tackle everyday challenges. Here are three areas where we leave competitors like Buildertrend and Co Construct in the dust.

1. Consistent pricing

You need transparent, affordable pricing – not a system that penalizes you for success. That’s why we offer one flat fee for as many projects as you want.

Want to give clients access to select features like site photos and change orders? We’ve got you covered. Simply set up a custom client portal and give them access to features they need, while keeping proprietary information private. We know that satisfied customers are one of your biggest assets, so unlike Co Construct, we won’t charge you extra to keep them happy and eager to recommend you.

2. Simple user interface

You don’t have time to learn a complex software program. And you shouldn’t have to be a tech guru just to succeed as a builder.

We get it. BuildTools was created by a builder who wanted to make things easier and more efficient for his own company. Our software is based on real-world industry experience, tailored to your needs as a builder, and easy to use.

Simplicity is one of the main things our customers comment on after switching from systems like Buildertrend and Co Construct. Don’t just take it from us, though. Check out our case studies to find out why our customers chose BuildTools.

If your subcontractors are better at hands-on project management than tech, you can be confident that BuildTools will meet them where they’re at and let them focus on what they do best – just faster and more efficiently.

3. Support when you need it

We know it’s not always smooth sailing when you implement a new system, but we’re confident we can help you succeed. When things get difficult, you need an expert to help you get back on course.

That’s why we have an expert support team at your fingertips. When you purchase BuildTools, you’re not just buying a software platform. You also gain access to our team – a smart, dedicated group of builders and software engineers who are great at making sure our product works for you.

Need something fixed? Just reach out and we’re on it.

Finding the right tool for your business

There are a lot of construction project management software options out there. If you find yourself asking which solution is right for you, we’ve got you covered with our Construction Management Software Buyer’s Guide.

A construction management solution can give you more time back in your day, simplify administrative work, and keep more money in your pocket. It’s important to go with a solution that meets your needs, which is why we created our buyer’s guide. In it we provide everything you need when comparing options.

In the guide you’ll find information on:

  • Industry challenges and internal needs. Find a platform that increases your efficiencies, not one that requires more new hires to run.
  • Features to consider. Cut through the extras. What features do you need to drive success for your custom home building or remodeling business?
  • Pricing models. You need simple, transparent pricing that works for your bottom line. Find a model that doesn’t eat away at your margins with confusing plans, short-lived introductory pricing, or per-project fees.

The right software should make your life easier, not harder. Download our guide today and find a solution that lets you get back to doing what you do best. We even included a checklist you can use to compare your top three choices side by side!

Construction project management software that makes your life easier

At the end of the day, BuildTools is the only construction project management software designed by builders, for builders.

We understand your challenges. We know what your typical day looks like because we’ve all been there. That’s why we designed a solution with a workflow you’ll recognize and features to help you create faster, more efficient processes that get the job done and put more money in your pocket.

Schedule a demo to see BuildTools in action and find out how it can help you take your business to the next level.


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More and more professional builders are moving away from traditional means of tracking jobsite information, instead making the switch to cloud technology to manage their projects.

But new tech can be daunting. Thousands of builders (like you) are trying to decide whether they should make the leap to construction apps and project management software.

This should help.

Here’s an overview on the various features of construction project management software that make it the best option for professional builders, and why it makes sense to make the switch now rather than later.

1. It Keeps Your Clients Happy

A well-designed construction app gives your client enough access to keep them happy and well-informed and prevent the need for frequent meetings. Your clients get their own login credentials to browse updated data (only the data that you’ve chosen to give them access to) and project photos at any time. You can keep on making progress while they check in on their own time.

2. It Centralizes Everything

No, really, everything. Schedules, QuickBooks, bids, client communication, contractor communication, team memos, etc. If you’re tracking this all in different information silos (email, excel, notebook, the back of a napkin, your brain) just think of how much of your mental energy each day is spent keeping it all straight, or exporting data and emailing it, or sharing links or access to files. Project management software removes chaos from the equation so you can access and add information quickly.

3. It Keeps You Off The Phone

The project management app wasn’t designed simply as an organizer; it’s a communication hub as well. With the vast amount of information flying around from managers to crew members to subcontractors to clients every single day, it’s far too common to watch half your day slip away on the phone. When your whole team is working with the same app, however, the communication process is automated so the right guys get the right notifications and updated task lists in real time.

4. It Holds Your Crew & Contractors Accountable

Task lists can be synchronized with the project schedule and developed into templates, creating a recipe for success for each project. Once a task is assigned, you can glance at your phone to check progress rather than waiting for a reply from your guys. You can even automate reminders to keep the task front-of-mind until it’s completed.

5. It Connects Quickbooks, Your Calendar, and Everything Else

Technology takes a lot of human error out of the equation by keeping your systems connected. When you input a change order, for instance, part of the process within the app is to note the necessary adjustments to budget and schedule, and to send notifications to everyone effected. Once you save the change order, all of the updates are accessible to the entire team. All of this is done in one place, connected to the cloud, and is set up so you can’t drop the important but small details.

6. It Stores and Shares Your Files & Photos

Good construction apps house all the photos and files for your project centrally. Your team and clients can check in at any time without needing to be sent another file or given access to a folder on a shared network.

7. It Automates Your Reporting

Pulling reports together eats up time. A lot of it. You shouldn’t have to jump from excel to your notebook to your email to a phone call just to gather up the data you knew you were going to need anyway. Let the app do the work for you with automated reporting features. All you will need to do is review, add your own comments, click send and move on.

Pro Tip: Start Out Small, Now

Everyone has good intentions of getting a better system in place, but it’s always “later”. Then a crisis hits and they’re scrambling. Look into adopting a system that works for you and your company now.

The best way to do this is to schedule a demo of the software, where you can get your questions answered one-on-one. This way you can determine if project management software is right for your company. Click here to schedule a demo time right now before moving on to your next task.