Construction technology includes all the innovative tools, equipment, processes, and software used during the construction process. On one end you have basic tools for communication and building construction schedules. One the other end, you have advanced tools like automated construction equipment.

Technology—from pickup trucks to hydraulic excavators to construction project management software—has always propelled this industry forward. But a recent survey of construction managers found that only 32% of respondents were adopting new technology to increase the efficiency of their workers. Even worse, more than half spend 2% or less on information technology. This explains why McKinsey research shows that construction productivity has remained flat for decades.

Many builders’ project management, governance, and controls are paper-based activities that do not keep up with projects in real-time. Meanwhile, project managers and subcontractors get bombarded with too much information, rather than what they need to see, when they need to see it.

This problem presents a major opportunity for builders to take huge leaps in the efficiency and productivity of their teams. It’s just a matter of knowing which technology offers the most return on investment. Here are our recommendations to help your team work more efficiently, while keeping projects on track and within budget:

Choose what works, not just the latest tool

When ramping up your approach to technology, start with tools that allow you to begin new projects with ease and efficiency. If you are starting from scratch with documents and files that you rely on for every job, then maybe it’s time to reevaluate this inefficiency. If you know you’re going to use a document or process more than once, make it a priority to automate that asset by making it a template to be used again and again. This sort of resourcefulness will allow you to land jobs faster, start those jobs faster, and save time and money in the long run.

Project management software

Comprehensive construction project management (CPM) solutions designed specifically for custom home builders and remodelers help project managers coordinate schedules, share necessary information in real-time with trades, and eliminate data redundancy and wasted time playing phone tag. They provide built-in templates, documents, and workflows based on industry best practices and processes familiar to builders. Software helps to manage every aspect of home building including bid management, scheduling, budgeting, accounting, and more. 

Mobile technology

Cloud-based applications that can be accessed on laptops, tablets, and smartphones on the job site eliminate the constraints of legacy desktop and paper systems. Now construction managers can access files and reports from the field and enter data directly in a system so critical information is available to everyone. Say goodbye to disjointed notes and spreadsheets that often lead to mistakes and delays.

Centralizing reports, documentation, and communication in a single solution you can access from anywhere at any time ensures that everyone is working with accurate, up-to-the-minute information at all times. This includes schedules, reports, photographs, and more. When changes are made, information is automatically updated across the system.

Safety and training

For years, a disproportionate number of worker deaths and accidents have occurred in the construction industry. As builders face increasing liability, technology solutions offer the ability to more efficiently train and monitor workers in order to reduce the rate of serious injuries and deaths. For this reason alone, any builder that has been adversely affected by safety incidents should consider implementing construction software to increase visibility, improve communication, and provide accountability.

Better time tracking

When workers report after the fact the number of hours they worked, when they worked, and on what projects, mistakes get made—and usually not in the employer’s favor. Time tracking software enables employers to efficiently track time, attendance, and labor costs in real-time, from the field and office. Accurate time tracking yields significant labor savings.

Better communication

Construction software makes it easier to collaborate and communicate effectively. Real-time data updates and automatic notifications eliminate the need for redundant phone calls and emails while ensuring that contractors and clients get the information they need, when they need it, from any device. Managers can respond quickly to problems or information requests. Automated compliance reminders also help to ensure your company avoids costly errors.

Gain actionable business insights with data analysis

Construction project management solutions provide data that help executives and managers improve operational processes, boost productivity, streamline schedules, cut costs, and increase profitability. Artificial intelligence and machine learning systems can aggregate data and predict future outcomes on projects to help builders gain competitive advantages in the estimating and bidding phases of construction projects.

With a skilled labor shortage in the industry and increasingly complex project requirements, there has never been a better time to empower your team to get more done, more effectively and in less time.

See how BuildTools can help you level up your business and simplify your day to day. Connect with a solution expert to get a personalized demo today.


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Generally speaking, the majority of the construction industry has been slow or reluctant to adopt new technology and methods to improve their processes. We get it – change is hard. But being a late adopter can mean missed opportunities for growth, especially for custom home builders and remodelers with tight margins.

The risks become very clear when you look at bid management processes. General contractors win only one out of six bids, and losing bids or having a very low bid-hit ratio is one of the primary reasons why the average profit margin in the construction industry is less than 1 percent.

How can construction bid management software help to increase your profit margins?  Below are answers to seven of the most frequently asked questions (FAQs):

  1. What can a bid management software help me manage?  Great software enables you to manage all of your subcontractor data, send invitations to bid, and compare proposals from start to finish. It enables you to share project documents in the process, prequalify subcontractors, track compliance, and integrate with your construction project management solution.
  2. How easy is it to make changes and adjustments? Bid management software makes it easy to keep all your bids and communication organized and easily accessible in one inbox. As a builder, you can send addendums, revisions, clarifications, and reminders in seconds to make sure subcontractors have the latest information to build their bids on.
  3. What type of calculations can be performed? Not a math wizard? No problem. Typical bid management software integrates the calculating function into the program, so that material can be picked from the document and automatically perform the quantity requirement calculations. This saves you from having to recheck manual calculations.
  4. What kind of delivery method can I expect? The best bid management software will work with any project delivery method. Whether you or your client prefer design-bid-build (DBB), design-build (DB) or others, look for a software that works for the way you do business.
  5. What kind of construction procurement methods does bid management software work with? Whether you use the best value method, negotiated method, sole source/direct select, or low bid, a great bid management software works with your preferred method.
  6. What types or contracts are typically supported? The most common types of contracts construction bid management software typically supports are lump sum, cost-plus, time and materials, unit price, and guaranteed maximum price (GMP).

With BuildTools construction management, you’ll find tools to simplify your current bidding process while also promoting your subcontractors’ adoption to technology. You have the ability to create, send, and review your entire bidding process all in one place. This allows builders to send all up-to-date documents including plans, selections, specifications, and any additional documents for their subs to reference.

While subs have the ability to access BuildTools (free of charge), they are not required to login to review the bid content or submit their offers. All bid notifications are sent to subcontractors in an email format.

Ready to simplify your bidding practices while taking a step towards modernizing your communication? Schedule a demo with one of our solution experts today to see BuildTools in action!


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Why Construction Management Matters for Custom Home Builders and Remodelers

Today we’re starting with the basics: what is construction project management (CPM)? Simply put, construction project management is the planning, coordination, and execution of a construction project, from residential and commercial to industry, civil, and environmental. Planning, coordination, and execution refer to all the estimating, budgetingschedulingcommunication, and actual building that are required to get a project from start to finish.  

CPM applies to all types of construction, though it’s most often referenced on larger building projects. That doesn’t make it any less valuable for custom home builders and remodelers. What construction project management really boils down to is organization, regardless of whether you’re building high-rises, major infrastructure projects, or custom homes. Organization is critical for builders of all types and sizes. That said, if you’re a custom builder or remodeler, your margins might be even tighter than larger builders, making it even more important that you stay on top of projects.  

In this post, we’ll be looking at why construction management is a game-changer for custom builders and remodelers, and how you can add structure and organization to your projects. 

Why Is Construction Project Management Important? 

Effective construction project management has significant benefits for builders. It increases the likelihood you’ll finish projects on time, under budget, and without legal problems. The latter is a benefit that many builders don’t think about, but it’s an important one to keep in mind because the construction industry can be extremely litigious.  

CPM mitigates a lot of risk that builders take on, whether it’s financial or legal. Custom building and remodeling projects are involved and have a lot of moving parts. With project management processes and technology in place, you have what you need to streamline the planning, designing, and construction process.  

With proper project management, you increase efficiency, improve communication, and gain visibility across your business. From schedules to budgets and everything in between, you know what’s going on with each of your projects. 

The 4 Stages of Construction Projects 

As you know, there are a lot of individual steps required to get a project across the finish line. You have to work on a concept with your clients, send out bids to put together a budgetbuild a schedule that details how long every stage of the building process will take, work on selectionsmanage change orderssend purchase orders, and deal with small adjustments throughout.  

This means there could be hundreds and hundreds of individual line items to check off during a project, which can easily become overwhelming. A key part of CPM is grouping individual tasks into essential phases. Each phase provides an outline for defined tasks and objectives, so you have a high-level framework for your project.  

There’s no one right answer for how many stages there are for construction projects. Depending on who you ask, there can be as few as three and as many as nineteen. For the purposes of this post, we’ll keep it simple by looking at four essential phases: planning, pre-construction, construction, and post-construction.  

1. The Planning Stage 

The planning stage begins with your client. They come to you to build their dream home and you start by helping them develop a concept. What are they looking for? What timeline are you working with? What are their budget expectations?  

Once you have an idea of what your client is working with, you can develop concept art and rough specifications to begin building on. In this stage you’ll be working with designers and architects to scope out a plan. The key is to align initial designs with your clients’ expectations and budget to ensure the project is feasible for you both.  

Uploading drawings, specs, and redlining to arrive at a working plan is something a construction project management tool like BuildTools can help you do. You and your designers and architects have access to the most up-to-date files and can easily collaborate to develop a plan that will function as the foundation of your project.  

2. The Pre-Construction Stage 

The pre-construction stage is where you begin to get more heavily involved. You’ve signed a contract with a client and have plan for the build. Now you need to get building permits, send out bid packages to subcontractors, build a budget and a schedule, and all the pre-work that goes into a project before you can break ground on a new build or begin demoing for a renovation.  

This stage involves a lot of moving parts. You need to work closely with you project manager, your crew, and your subcontractors to ensure everyone is on the same page. This means clearly communicating what is expected of everyone, including a description of the work to be done and when it should be completed by. Another important point to be clear on: when and how much contractors will be paid.  

All of these aspects of the pre-construction process can be managed with a construction project management solution. Every piece of information you enter moves you on to the next step in the building process. Once you’ve selected your bid, the proposal information can be used to populate your budget. Once you build your schedule, you can make adjustments and notify affected trades with a single click.  

3. The Construction Stage 

The construction stage begins once you have your working budget and schedule, and you’ve lined up your subcontractors. Your project manager will be the key to overseeing work at the job site and ensuring everything is going smoothly. Are you on track to complete work as scheduled? Are there any hiccups that need to be addressed?  

Your project manager is also responsible for communicating changes and updates to clients. The construction stage can be chaotic if you’re not organized, which is where technology comes in. Construction management software simplifies the back-and-forth communication required to keep a project moving. Poor planning or execution can easily derail a project. If you project manager can easily get clarification, adjust schedules, document changes so everyone has access to the latest files, you can avoid costly mistakes and make the building experience a positive one for you crew, subs, and clients. 

4. The Post-Construction Stage 

The final stage of the building process is the post-construction stage. Your job isn’t done when the last touches are put on your custom home or remodeling project. The post-construction stage is where you wrap everything up, from inspections to owner occupancy and outstanding service tasks or warranty requests.  

The good news is that a construction project management app can help bring you over the finish line. Providing your clients a positive closing experience is key considering the majority of leads in the custom building industry come from client referrals and reviews. With an industry-related tool you can let clients request service work and share photos, manage and document post-construction work orders, and notify subcontractors when work needs to be done.  

Having CPM processes and tools in place to organize your projects can help you control costs, avoid mistakes, and increase profitability. But it’s important to have the right technology in place. Learn more about finding the right construction management software for your business with our free buyer’s guide


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How a Construction Project Management App Simplifies Your Day

Home builders and remodelers who use construction project management software deal with the same daily tasks and challenges as those who don’t, they just do it faster and more efficiently.

If you have a phone in your pocket or a tablet on the job site, but you don’t have residential project management software, you’re letting your most powerful time-saving asset collect dust.

Here are nine daily tasks that are made easier with home building software:

1. Retrieving data

If your data is all over the place (email, spreadsheets, notebook, the back of a napkin, your brain) just think of how much mental energy you’re spending each day to keeping it all straight. The goal of project management software for builders is to save time and energy by centralizing and organizing everything within one app. Accounting features including budgeting, billing, invoicing, and cash flow reporting are at hand. The same goes with bid management, scheduling, change orders, purchase orders, service requests, and more.

Instant access to information enables executives, sales reps, project managers, trades, and everyone else involved in the project to collaborate efficiently, get updates automatically, and get answers to questions without delay.

With real-time data, you can also provide accurate job costing. Your system includes standard set rates for your company’s services, with cost details that apply to each supervisor, production manager, and crew member. Job costing functions include managing schedules, generating purchase orders, creating invoices, and tracking expenses.

2. Managing projects, crew, and subs

Assigning tasks to your crew and subs during each stage of construction can be an incredibly time-consuming process, especially when you don’t have technology at your disposal. Project managers often struggle to keep track of schedules, dispatch work orders, assign tasks, adjust for new client requests, manage subs, and keep projects moving forward. Forget about managing multiple projects at the same time. Homebuilding software helps you manage all these tasks, so nothing falls through the cracks.

3. Communication and mobility

Builders often see half their day slip away while they’re busy on the phone or sending emails and texts. With homebuilding software, not only are your team, subcontractors, and clients all using the same system to communicate and move projects forward, but the software itself eliminates the need for most of your messages in the first place with things like shared task lists and automated progress reports. This eliminates redundant work, including multiple phone calls and emails to alert contributors with job status updates. Best of all, everyone’s can manage communications from any internet-connected device, including desktops, laptops, tablets, and smartphones.

4. Delegation and accountability

Construction project management software gives your team the peace of mind to ensure everything is getting done, even the little things that can be easily missed. As they say, “the devil is in the details” and nothing is truer for custom home builders and remodelers. Task lists are synchronized with the project schedule and developed into templates, creating action items for each project that can be recreated with a single click. Once a task is assigned via the app, you can check progress by looking at your phone rather than having to play phone tag to find out what you have to do and by when. You can even automate reminders to keep the task front-of-mind until it’s completed.

5. Budgets and schedules

Aside from the convenience of storing all of your data in one place, the real magic happens when all of that data is interconnected. When you enter a change order, for instance, the system will roll over all of the variables for you: your schedule will update, your budget forecast will take the new change into account, and notifications will be sent out to everyone affected.

6. Keeping clients informed and happy

Since your reputation relies on great client relations, a well-designed construction app gives your clients enough access to keep them happy and up to date without the need for frequent meetings. You clients get their own login credentials to browse updated data (only the data that you’ve chosen to give them access to) and project photos at any time. You can keep making progress while they check in on their own time.

7. Document and photo management

Construction apps centrally house all of the photos and files for your project and eliminate the work and expense of maintaining an antiquated filing system. But even with a paperless office, too many builders and project managers fumble around with sharing access to different systems like Dropbox, Drive, and email attachments. When it’s all in one place, documenting any piece of project information is quick, easy, and secure. You can store photos and documents indefinitely, with far greater storage capacity than any filing cabinet, and move on knowing that it is stored along with all the project data for quick access.

8. Progress reporting

Putting custom reports together can be a time-consuming process. You shouldn’t have to jump from Excel to your notebook to your email to a phone call just to gather the data you knew you would need at some point anyway. When using an app like BuildTools, you can set up report templates that automatically pull the right data, so when it comes time to send updates you just need to review, add your own notes if needed, and click send.

9. Change orders

Nobody likes a change order, but they are inevitable. They don’t have to be a headache, though. If your phone is in your pocket or your tablet is nearby, you are ready to take a change order in stride and move on. Construction project management software allows you to document the specifics of a change order, get the client’s signature on the change, send automatic updates to your team and subcontractors, update your schedule, and update your budget, all within the app.

What’s the next step?

Schedule a time for a walk-through of our software and get your questions answered one-on-one. We can help you determine if project management software is right for your company. Click below to find a time that works for you.


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Are These 5 Things Holding You Back from Growing Your Residential Construction Business?

So, you know you need a construction project management software. Knowing you need one is different from biting the bullet and actually implementing one. Many custom builders and remodelers struggle to make the leap and invest in a construction project management tool. Does this sound familiar? Here are five common excuses for implementing construction software – and why they shouldn’t matter:

1. I Don’t Have Time

This is the number one pain point we hear from builders. We get it. We’re builders and we’ve been there. From late nights balancing books to frantic phone calls and flipping through paper records, it’s hard enough just to manage your daily workload and stay above water.

But it doesn’t have to be that way. A cloud-based construction management solution cloud-based technology can make your work more efficient and accurate. With your coffee in one hand, you can easily and immediately pull up the delivery schedule your subcontractor is asking for, the exact paint color from your client’s last change order, the contact info for your drywall guy, and any other information you may or may not have anticipated needing on-site that day.

You rely on your notebook but what if your notebook is the reason you’re behind? Take back control of your day with a construction project management app.

2. It’s Too Expensive

Sometimes, we hear from builders who want the benefits of a project management system but who are hesitant to put any money down. Think about it this way: if you’re spending all of your time on double entry for budgets, schedules, and change orders, that’s time―and money―down the drain.

You need an affordable solution that increases your efficiency and profitability without too high of an upfront cost. Some solutions offer multiple plans with different features or charge based on every project you start. You shouldn’t be punished for taking on more projects and growing your business.

That’s why a system with a flat fee like BuildTools often makes the most sense. You can get up to speed on the projects you’re working down and increase your capacity without worrying that your fees will go up too.

3. It’s Too Hard to Get Everyone Up to Speed

All builders have their own way of doing things, which is why this can be a real concern whenever you’re implementing a new process. You need a system that improves your efficiency, not one that takes up valuable time you need to be spending focused on your builds.

That’s why systems like BuildTools come with dedicated support staff, ready to respond to your needs. Our dedicated implementation team will ensure implementation goes as smoothly and quickly as possible so you can get up and running right away.

Don’t just take it from us, though. Check out our case studies to hear how builders successfully implemented BuildTools and took their business to the next level.

4. My Team Won’t Get On Board

Are your subcontractors skeptical of new technology? Not a problem. The best construction project management platforms allow you to send your subs project updates by email or text – whichever they prefer. Simply having a phone handy allows your subs to get the benefits of a powerful platform like BuildTools without time wasted learning yet another piece of technology.

5. If It’s Not Broken, Why Fix It?

People often think construction project management solutions are too much for them. If you’re overwhelmed or too busy with the work you already have, your processes aren’t working for you. It’s important to put the structure in place to help you grow effectively. So instead of putting people to work on tasks, you’re putting your technology to work to help you streamline processes and make information more accessible.

If you’re not looking for new ways to innovate, be more competitive, and win more clients, you can bet other builders and remodelers in your area are. Builders are already making the transition to construction project management software because they know it’s the key for staying competitive.

Isn’t it time to stop making excuses for not investing in a construction project management app and start looking for ways to build better?

Don’t wait. Start growing your business today with BuildTools. Learn more about finding the right construction management software for your business with our free buyer’s guide.


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Outdated Document Management Is a Major Competitive Disadvantage for Builders

During a build, a lot of files get passed between a lot of people. Whether you’re sending site plans to subcontractors, budgets to your staff, or change orders and progress photos to your clients, there are hundreds of files to keep track of and organize.

It’s important that these files get to the right people at the right time. But with so many moving parts, it’s easy for something to slip through the cracks.

You don’t have time to worry about change orders that never got approved or subcontractors that didn’t get their revised schedules. Delays are costly and can cause serious damage to your bottom line.

That’s why you need a construction management software with an electronic document management system (EDMS) that is built specifically for home builders. It should be cloud-based, easy to use, and have your back, enabling you to minimize your time in the office and maximize your time on the job site.

1. Every aspect of your business should be integrated

Many builders are turning to construction project management software like BuildTools for two main reasons. First, the software acts as a home for all your documents and secondly, it’s an easy way to enable collaboration on home building projects and share real-time details with contributors to keep everyone on the same page with updates.

BuildTools offers a complete suite of integrated digital tools to manage and consolidate information from every aspect of your business:

2. Document management should be centralized and automated

If you’re like most builders, you split your time between the office and the job site. Being on the go is great for keeping on top of what’s happening at the build. But it can make keeping track of your documents a nightmare.

With integrated project management software, whenever you or your team members add information in the system, make revisions, or update tasks, the newly entered data is available in every relevant module of the system. The newly entered data populates every relevant module in the system. You don’t need to worry about updated everyone involved on an individual basis or make time-consuming phone calls. There’s no need for manual data re-entry and no risk of mistakes or oversights.

You’ll have all your documents at your fingertips wherever you are, including change orders, final bids, plans, selections, financial documents, and more. No more going back to the office and digging through your desktop or paper files. You save valuable time and eliminate guesswork by having instant access to any document you need.

3. Your reputation depends on transparency and accountability

Your staff, subs, and clients need access to different documents at different times. From plans, change orders, and financial documents, you need eyes and approvals on all your documents. You also need a system to locate each document instantly when you need it and make sure it doesn’t get buried on a desk or in a truck.

It’s not that you don’t try to keep track of things – you do, and most of the time, you get it right. But when things inevitably fall through the cracks, time and money go down the drain. If you’re relying on your trusted notepad and pen, you may feel like you have everything in control. But there’s no way to easily share information with your team. Even if you’re using a more high-tech system, spreading information across different platforms creates its own maze.

With BuildTools, accountability and transparency are built in. You can access any document, provide up-to-date information and answers at any time, and give others instant access with the click of a button. Your team stays informed about updates in real-time. If questions come up, there is one copy of the document to refer to – no competing copies in different hands, and no “he said, she said.”

There is no more time wasted with file updates or one-on-one calls to contributors with project changes. Since BuildTools supports text message updates, your subs get updates on their assignments from their phones, tablets, or laptops without ever leaving the job site. Information is automatically archived, so you can retrace your steps to see why changes were made. You can pull up records of change authors, dates, and reasons any time.  

4. You need enhanced security and regulatory compliance

At a time of rapidly escalating cybercrimes, data security has never been more important. A strong document management system offers control over sensitive documents with permission-based access. It also generates an audit trail so that you can see who has viewed or modified a document. Highly sensitive documents can be managed with tags to enable automated alerts.

Non-conformance to compliance requirements can be just as perilous as lapses in security, leading to fines, revoked licenses, and even criminal liability. Construction management solutions with proper document management features enable securely store documents, give you a way to archive documents so you always have access, and provide ensure any document added meets local and federal data privacy requirements.

Get back to doing what you love

You don’t like paperwork and neither do we. That’s why we developed an easy way to keep your documents accessible and shareable in real-time from anywhere you have an internet connection. You’ll spend less time shuffling papers and making calls, and more time on the ground, doing the job you love.

Ready to spend less time shuffling papers and more time on the job site? Schedule a demo to see BuildTools in action and find out how it can help you take your business to the next level.


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You know you need a better construction project management system and you’ve decided that an app is your best option. But with so many solutions to choose from, which one is right for you?

It’s easy to get lost in the weeds. But at the end of the day, you need a solution that helps you do better work, faster.

At BuildTools, we’re dedicated to making our product the best it can be to help you tackle everyday challenges. Here are three areas where we leave competitors like Buildertrend and Co Construct in the dust.

1. Consistent pricing

You need transparent, affordable pricing – not a system that penalizes you for success. That’s why we offer one flat fee for as many projects as you want.

Want to give clients access to select features like site photos and change orders? We’ve got you covered. Simply set up a custom client portal and give them access to features they need, while keeping proprietary information private. We know that satisfied customers are one of your biggest assets, so unlike Co Construct, we won’t charge you extra to keep them happy and eager to recommend you.

2. Simple user interface

You don’t have time to learn a complex software program. And you shouldn’t have to be a tech guru just to succeed as a builder.

We get it. BuildTools was created by a builder who wanted to make things easier and more efficient for his own company. Our software is based on real-world industry experience, tailored to your needs as a builder, and easy to use.

Simplicity is one of the main things our customers comment on after switching from systems like Buildertrend and Co Construct. Don’t just take it from us, though. Check out our case studies to find out why our customers chose BuildTools.

If your subcontractors are better at hands-on project management than tech, you can be confident that BuildTools will meet them where they’re at and let them focus on what they do best – just faster and more efficiently.

3. Support when you need it

We know it’s not always smooth sailing when you implement a new system, but we’re confident we can help you succeed. When things get difficult, you need an expert to help you get back on course.

That’s why we have an expert support team at your fingertips. When you purchase BuildTools, you’re not just buying a software platform. You also gain access to our team – a smart, dedicated group of builders and software engineers who are great at making sure our product works for you.

Need something fixed? Just reach out and we’re on it.

Finding the right tool for your business

There are a lot of construction project management software options out there. If you find yourself asking which solution is right for you, we’ve got you covered with our Construction Management Software Buyer’s Guide.

A construction management solution can give you more time back in your day, simplify administrative work, and keep more money in your pocket. It’s important to go with a solution that meets your needs, which is why we created our buyer’s guide. In it we provide everything you need when comparing options.

In the guide you’ll find information on:

  • Industry challenges and internal needs. Find a platform that increases your efficiencies, not one that requires more new hires to run.
  • Features to consider. Cut through the extras. What features do you need to drive success for your custom home building or remodeling business?
  • Pricing models. You need simple, transparent pricing that works for your bottom line. Find a model that doesn’t eat away at your margins with confusing plans, short-lived introductory pricing, or per-project fees.

The right software should make your life easier, not harder. Download our guide today and find a solution that lets you get back to doing what you do best. We even included a checklist you can use to compare your top three choices side by side!

Construction project management software that makes your life easier

At the end of the day, BuildTools is the only construction project management software designed by builders, for builders.

We understand your challenges. We know what your typical day looks like because we’ve all been there. That’s why we designed a solution with a workflow you’ll recognize and features to help you create faster, more efficient processes that get the job done and put more money in your pocket.

Schedule a demo to see BuildTools in action and find out how it can help you take your business to the next level.


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Often, the quality of your finishes is dependent on the job site environment. Cleanliness is next to godliness, but humidity and temperature also play a huge role. We hear from many of our builders that clients don’t understand the importance of maintaining consistent temperature and humidity post construction, and it leads to swollen or shrunken millwork, buckling hardwood flooring and doors, mold, and other horrible things.

Maintaining a consistent environment during construction is equally important. Here are some of the best practices that our builders have been using to build the best possible homes in their markets:

1. Check the moisture content of the building materials throughout the process. Use a pin type moisture meter (General Tools MMD4E Moisture Meter) to gauge moisture content when materials are delivered, then on a regular basis throughout the process. Use BuildTools daily reports/ job log to record the measurements. This provides a great means to look back on the project and determine the cause of potential failures. Date is key to understanding where things went wrong!

2. Once your project is enclosed, be sure to control the humidity and temperature.  We’ve found that the hardware store type temp and humidity meters are junk – put 3 of them in the same space and you’ll get 3 very different readings.  Then, they are only useful if you look at them when you are on site and record the info.  The best means we’ve found to monitor the indoor environment of projects is the Kestrel DROP D2.  These little units record temperature and humidity (and other items) on a regular basis.  Connect to their app and download a month’s worth of readings.  Many of our builders are installing these in every project, then uploading the log file to a folder in BuildTools Documents module.  Great insurance/ proof that you’ve maintained the environment of your projects.

3. Once you have the data, then you need to fight the natural environment.  Humidify in the dead of winter.  Dehumidify in the summer.  It’s an ongoing battle against mother nature.  Our advice – rent as much as possible.  Dehumidifiers get damaged and need a lot of maintenance.  We like the commercial units like the Dir-Eaz  for dehumidification and the AIRCARE Space-Save Evaporative Humidifier for humidification.  It’ll handle up to 2700 sq. ft. of space and runs a few days before needing to be refilled.

4. Control air quality and reduce dust to get the best finishes and keep your crews and your clients healthy.  We’ve heard from many of our builders that they prefer the BuildClean units.  Homeowners realize that a remodel (or new build) will disrupt their lives and their property.  They won’t accept the dust, hanging in the air and gathering on their things. Eliminate it while it’s still in the air & give your clients peace of mind, and build your business all at the same time?

Every day on a site is hectic. Part of your job is being prepared for the unexpected and being able to adapt. While it’s a testament to your ability to navigate changes and mishaps, so is eliminating surprises all together. Avoiding surprises will ensure that you stay on schedule and on budget, making the most of your resources.

Missed deadlines, slow contractors, materials arriving behind schedule, and a lack of streamlined processes all lead to breakdowns in communication. Sound familiar? That’s because these are just a handful of daily issues that builders encounter.

These issues happen for a variety of reasons. Missed deadlines have a variety of negative consequences. Poor scheduling stems from: relying on memory to meet deadlines, not promptly informing the impacted parties of a schedule change, and having to manually follow up with subcontractors to confirm they can perform the scheduled work. 

A major root cause of the issues mentioned above stem from communication. Whether it’s from a lack of communication, slow and untimely communication, or, little to no record of communication, this is a costly error that can be seen all over the country. These inefficiencies go both ways; sometimes, the error is on an underperforming subcontractor, a client who doesn’t remember what they communicated, and at times, the error is on the project manager for not having a tried and tested process to professionally manage their people and projects.

As a result of these inefficiencies, money gets lost, the pace of the project slows down and deadlines are not met. An influx of schedule changes also effects other parties who become upset by your inability to be punctual. Not to mention bruising your reputation from the clients point of view.

As surprises are part of our industry, establishing a proven process goes a long way. Creating a weekly report will help keep clients up to speed with project status. Weekly reports should feature items such as: Current status of project, customer financials, latest project pictures, approved change orders, and more.

Creating these weekly reports on a digital platform makes distribution and documenting all items much easier for both your company and your client. Digital documentation also increases transparency to display your teams responsibility and control of the project.

Managing time more efficiently allows a project manager to follow up on delegated tasks and avoid mishaps like a client showing up to a site where no one is working.

What is the key? One central database. With a central point of communication, parties involved can post questions, comments, and view deadlines in real time. Leveraging technology allows us to centralize important communication across an entire project, ensuring everyone is always on the same page.

With these techniques at your disposal, you’ll meet and exceed expectations. You will be well prepared to tackle these common problems that present themselves on a daily basis.